Creating, editing, and completing projects on macOS is easy in both OmniFocus and in Things. At the time, I was stressed every single day, my memory had suddenly deteriorated, and I had a lot of trouble focusing. There is a learning curve to setting them up, but they are very customizable. (Of course, if you live in a civilized country such as The Netherlands, the government will take care of most of this for you. Things for Mac is open all day at work, but I use it most when I'm setting up a new big project. According to CultureCode, this tool "imports projects and to-dos with due dates and notes, converts top-level folders to areas, and contexts to tags. That said, the Things interface for setting up repetition is clearer than OmniFocus’s. It is simple and easy to use, and it has a beautiful design. We’ve talked about the usability of the two apps throughout this review. For some people, that might be a dealbreaker. @asktimothybuck That's on our roadmap for this year. Todoist has no way of creating this sort of contextual division. OmniFocus for the Web is useful in a pinch, but I do not recommend using it as your main task manager. Here's what else you need to know to Get Up to Speed and On with Your Day. If one app’s way of working with dates makes much more sense to you, that could be enough of a reason to pick that app. As more of the people that I knew had jobs like mine (technical leads and project managers) switched I asked them why. Do you want people to perceive you as “always so on top of things”? For example, OmniFocus lets you create sequential projects, in which you are meant to complete tasks in a fixed order. I like easier. But if you have an unusually large number of projects, or if you want to capture your projects very accurately and with a high level of detail, OmniFocus is better for that. Thank you. ... 2020 3:03 pm PDT by Juli Clover. It's possible to update the information on OmniFocus or report it … It does not offer any features to help you perform the actual steps involved in a review, such as checking that all tasks in the project are still relevant, or making sure that all due dates are still correct. Overall, OmniFocus gives you more flexibility in organizing your projects. Confusing jargon. Learning OmniFocus gave me a huge headache that lasted for a day. Things 3 is delightful. OmniFocus memiliki log fitur; Berbagai hal berfokus pada kesederhanaan. If you’re going with OmniFocus, I suggest at least using the iPadOS or the macOS version too. By contrast, OmniFocus’s Forecast perspective can show you tasks you’ve deferred and applied the “next” tag too—but this gets messy if you also use defer dates without the “next” tag. Both OmniFocus and Things integrate with your calendar. So it had better be easy and fast to capture tasks. You can decide how important that is to you. If you tend to over-plan, you might be more productive with Things because it encourages you to spend less time planning. Things 3 includes very basic natural language parsing for dates. Anyway, in a sequential project, OmniFocus can hide tasks that are “blocked” by prerequisite tasks, so that you can view only those tasks that you want to work on. Ideally, you would try Things for two weeks, forcing yourself to use it fully. In Things you can also create a checklist within each task. Setting up repeating tasks and projects is fine in either app. Cultured Code has a support page that explains how to import your todos from the following sources: Header image from Unsplash. Headings gives you another level. You’ll want to plan your day and the rest of your week or you might even want to plan a few weeks ahead. In general the answer was "it feels easier." Conversely, Things is supposedly only so easy to use because it is deliberately limited in some ways, such as in the lack of support for sequential projects. Haha!). But on iOS and iPadOS, Things again has the edge. To answer that question, we will compare OmniFocus with Things on various parts of a project-based workflow: We will also take a separate look at each app’s design and usability. With tools to help tame the chaos, you can focus on the right tasks at the right time. They're very different applications. And I’ve learned which app is right for what sort of person. Powerfully productive. I highly recommend that you complete each of these. That way the tasks in this project won't show as available. Learn a Things 3 workflow you can trust. If you want to keep track of exactly what you could work on right now, that’s just hard to do in Things. ... Omnifocus has the most power here, but even Things’ simple daytime/evening division within the Today view keeps my task list from feeling cluttered. Here we encounter one of the biggest differences between these apps. In fact, regardless of which task manager you choose, you’ll want check out my free nine-step weekly review cheat sheet. View alongside the iPhone app in the iOS App Store. Things 3 isn’t just designed to look good. There is a trade-off between ease of use and flexibility. Price: $49.99     View in the Mac App Store. I consistently need more time to add a task to OmniFocus than I need to add a task to Things. So let’s see how they stack up. Even though I’m better now, each morning after I finish my breakfast I still open my task manager and look at what’s due today and what I’ve marked as wanting to work on next. So Things is definitely ahead when it comes to creating tasks and projects. One of the key things for any productivity system is that you have to trust it. For me, the center of that system has been OmniFocus. Most people will be able to earn back the price of the app they choose many times over because they’ll get a lot more done. You press a keyboard shortcuts and a window pops up on top of all other screens, allowing you to set a task name and perhaps assign a date, a project, and some notes, before sending the task to the task manager’s inbox. Price: Free with the iPhone App     View alongside the iPhone app in the iOS App Store. And I noticed that a key difference between those people and myself was that I consistently used a task manager while they didn’t. I don't have an iPad that I use personally, so I haven't purchased the iPad app. Omnifocus Pro is still the most powerful personal organization tool out there, but possibly because of that additional power, it's more difficult to learn and use. But what about working with dates more generally in OmniFocus and in Things? For someone like him, OmniFocus is a great choice, because OmniFocus’s flexibility allows him to choose exactly what to show when. Maybe. Things is virtually the same between these devices. Custom perspectives such as thing one are a powerful feature in OmniFocus. That way, the project tasks won't show as available under the Anytime view unless you're working on an active instance of the project. Long story short: OmniFocus and Things are important to me. The iOS and iPadOS versions of OmniFocus look different from OmniFocus for macOS and function slightly differently too. First of all, it’s great to be able to use the app free for two weeks. The weekly review is the foundation of a productive workflow. Being organized helps me be more productive and helps me make progress towards my goals—I would absolutely be less productive if it weren’t for my task manager. Download Free Trial. Can you group them in ways that make sense to you? And they can become tremendously important to you too. OmniFocus allows you to capture lots of detail, while Things keeps your organization simpler. But while I could see someone using Things exclusively on their iPhone, I think OmniFocus is not suitable for iPhone-only use. Things 3 is sold as three separate apps—iPhone, Mac and iPad. In these courses and in my videos on YouTube, I teach workflows to be more productive and to get more organized. It shows you the tasks and projects that you can work on “any time”—the ones that you haven’t already scheduled for a particular date and are not in the “Someday” bucket. And if you think of an improvement to your process along the way, you can update the project template. *Note: Ken from Omnifocus told me multiselect will be coming to Omnifocus for iOS later in 2017. But my task manager became even more important to me in early 2016, when I started to deal with a pretty serious case of burnout. I recommend reviewing your projects weekly. To make the same change to ten items is a huge, repetitive annoyance. I love trying out new productivity tools. For example, you can create tags with location-based notifications. The whole … Once downloaded, you’ll need to right-click this app to run it. You may like that or you may not, depending on what you’re looking for. In OmniFocus, you're saying “I’ll work on that task on Tuesday or later”, while in Things you're saying “I’ll work on that task on Tuesday”. By contrast, OmniFocus keeps track for you as long as you mark each project as reviewed when you’re done with it. successful video courses on both OmniFocus and Things, my video on using the life-changing “next” tag in OmniFocus. How well do OmniFocus and Things help you organize your life and get stuff done? That said, both of these apps are great, so you can’t make a bad choice. These are all separate tasks in your task manager, but it only makes sense to complete them in one order. This is handy if you receive lots of work assignments by email. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. There’s no “or later” bit in Things; once you assign a “when” date, Things will continue to show that task in its Today view until you complete it, delete it, or reschedule it. For example, for a project “file my income taxes”, that might mean waiting for certain forms to arrive, buying the latest edition of tax software, filling out your information, filing your return, etc. But what about projects and tasks that repeat often, perhaps on a fixed schedule? Finally, some like to send tasks to their task manager using the “share sheet”, which now exists on iOS and iPadOS as well as on macOS. In OmniFocus, you can create folders and sub-folders, which contain projects. Compare OmniFocus to alternative Project Management Software. Includes specific steps for OmniFocus and for Things. They've created a modern, powerful and beautiful tool for personal organization. After trying both apps for a while, you’d go with your gut. In OmniFocus, forwarding your email to create tasks is called Mail Drop, and in Things it’s called Mail to Things. This is one reason why OmniFocus is so hard to learn — it needs its own dictionary. Please note that only the Pro version of OmniFocus provides AppleScript support, so it will only work if you have that version installed.". Both OmniFocus and Things only run on Apple devices. I’ve worked with plenty of people who got bogged down on setting up OmniFocus—and found that when the switched to the simpler Things, they stopped tinkering with their task manager and started getting stuff done. When you defer a task until a certain date, you imply that the task is not available to work on until that date, or that you don't intend to work on it until that date. You can create the same functionality in OmniFocus that Things gives you with “when” dates by using defer dates in combination with a “next” tag. By contrast, Things has a date that I’ll call—even though it sounds a bit odd—the when date. If you tend to review all of your projects in one go, once a week or on some other fixed schedule, this isn’t a big deal. Things has a handy built-in view called the Anytime view. For example, calendar view = Forecast. I started using OmniFocus in 2011 and used it for many years. Video from the Cultured Code website. What about organizing those tasks into projects, though? This is where OmniFocus has a clear advantage over Things for some people. As I wrote in "How I Keep Track of My Life" (one of my most-read pieces), I follow the Getting Things Done methodology for staying organized and thoughtfully prioritizing. 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