how do i prepare for an administrative assistant interview

Interview. Your suggestions and points made me feel that I can do this! Start a friendly and cooperative relationship with the person who are working in the department. Possible answer: You might focus again on specific scenarios from your work past (without naming names of the difficult people) where you kept your cool under fire. Why did you like it? 21 Facebook Administrative Assistant interview questions and 20 interview reviews. Multitasking is an integral part of being an administrative assistant, so prepare examples of how you manage a multitude of responsibilities at 1 … Your time management helpmates don’t have be apps or other “techie” tools; you can also talk about strategies like goal-setting (and goal meeting), organizational skills, and meeting or exceeding deadlines. Make a space for those persons who are lazy and rude. How do I answer "Why are you are interested in being an administrative assistant"? What are some disadvantages of being an administrative assistant? If you can effortlessly show your expertise in these areas, then you can almost be sure the interview will go well to your liking. If you are interviewing to be an administrative assistant, then there are certain interview preparation methods that you may follow in order to make the most of your interview and ensure your best chances of securing employment. Prep. Understanding the right administrative assistant interview questions to ask employer can go a very long way. If you really can’t stand to see another ad again, then please consider supporting our work with a contribution to wikiHow. If a hiring manager asks about your transferable skills, take it as a great opening to discuss what you can bring to the job beyond what may be listed on your resume. Multitasking is an integral part of being an administrative assistant, so prepare examples of how you manage a multitude of responsibilities at 1 time. Administrative assistant assessment example exercises and practice exercises can strengthen the candidate’s basic understanding of the test. Include your email address to get a message when this question is answered. Find out if they're really ready. For example, discuss any business courses you’ve completed, or specifics like a Microsoft specialist certification. Follow these steps to prepare for an administrative assistant interview. QUESTION: What computer skills do you have? Be ready to explain during an administrative assistant interview how you treat sensitive information, and what steps you take to safeguard it. Downsides can include: Having to work longer hours than you're meant to because the CEO or other bosses need you and work too hard; having to handle difficult clients or people wanting to see the boss; finding missing paperwork you didn't file but others did; several calls at once; lots of emails waiting for you every morning; weekend calls from the boss; making bookings to things already booked out, then having to change bookings already booked; doing things at the last minute because your boss just assumes you're available, etc. If you’re preparing to interview for a job as an administrative assistant, get ready to find ways to showcase a wide variety of skills. Because administrative assistant duties are so varied, the questions can fall anywhere on the interviewing spectrum, from general work styles to software-specific queries. Briefly describe your work experience, especially the administrative and customer service aspects. There is no "right" way to prepare for an interview; rather, there are strategies that you can use to improve your interview skills. Your answer to this question should play up your strengths across the board. Possible answer: While the job description may spell out a required schedule, be specific in your response and focus on the type of work flexibility you’re seeking. ", "All of the tips on what to do were helpful!". What skills and qualities are most important in an administrative assistant? Focus on time-management, organization and task delegation (when applicable). You should be able to explain how you organize and manage a daily schedule, including what tools you use, how you set reminders and how you handle scheduling conflicts. When interviewing for an HR assistant job, it is important to show up a few minutes early and come ready and dressed to impress.Maintain eye contact, stay confident, and offer a good, solid handshake. Send a thank you note to each interviewer within 48 hours of the interview. Administrative Assistant Interview Questions and Answers While preparing, it can be useful to review questions you might be asked. MIKE'S TIP: When you answer any executive assistant interview question with an example, you usually want to quantify the details. Most likely, that will mean being able to talk about your prior experience and how it’s … If you desire to become an administrative assistant, but find yourself struggling to make a good impression during the interview process, pay attention. ", "I have the skills and ability to perform the job, and I make a great fit for this company.". This article has been viewed 175,673 times. wikiHow marks an article as reader-approved once it receives enough positive feedback. Studying up on the types of administrative assistant interview questions can help you ace the interview. Administrative assistant questions about fit. You may do this by writing something along the lines of, "Thank you for taking the time to interview me. This personality-based interview question is meant to assess your ability to deal with people in challenging situations. wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. Thanks for checking out FlexJobs! To create this article, volunteer authors worked to edit and improve it over time. Hiring supervisors who ask this type of question want to know about your clarity of thought, in both written and verbal exchanges. You must be flexible, eager to learn, and able to work under pressure. % of people told us that this article helped them. Very friendly people all around. Studying Executive Assistant interview questions provides tons of benefits that go beyond simply being perfectly prepared for an interview. What are the strengths of being an administrative assistant? Whether the job title is executive assistant, office assistant, administrative assistant or personal assistant, you want to do everything you can to show the interviewer your organization, communication and customer service skills. A degree in law isn’t always required. Rather than saying “I’m good with computers,” talk about your training, certifications, and experience. Administrative Assistant Job Brief: Administrative Assistants play a vital role in the smooth running of any organization, and during the interview, you will need to demonstrate your ability to organize, plan, prioritize and successfully complete all office-related tasks with diligence and professionalism. Get new job postings, the latest job search tips, trends, news, and exclusive promotions! 10 Remote, Full-Time Jobs for People with Associate’s Degrees, 10 Flexible Companies Offering Childcare Assistance to Employees, Patient Access Representative at University of Washington Medicine, CONNECT TO ADMINISTRATIVE ASSISTANT JOBS >>>, 8 Companies That Hire for Remote Product Manager Jobs, 10 Companies That Hire for Remote Technical Writer Jobs, 10 Companies That Hire for Remote Cybersecurity Jobs, 10 Companies That Hire for Work-From-Home Call Center Jobs, 12 Fastest-Growing Flexible Jobs to Watch for in 2021, 5 Surprising Side Jobs to Make Extra Income, Job Categories for Remote, Part-Time, Freelance, and Flexible Jobs, New Remote Work From Home and Flexible Jobs, Find Remote Work From Home and Flexible Jobs By Location. Be ready to explain during an administrative assistant interview how you treat sensitive information, and what steps you take to safeguard it. As for discussing “weaknesses in a job interview,” use the questions as an opportunity to focus on an actual strength (“I’m a stickler for detail”), or bring up an administrative weakness you had and how you overcame it (“I used to focus on one project at a time, but now I’ve learned to multitask”). Top 10 executive assistant interview questions. Hiring people who fit your corporate culture and want … "The article gave me great tips on how to prepare myself for an interview, especially since I haven't been on one, "Very successful words for an administrative assistant's interview. Make sure you’re prepared with these interview questions and answers for an assistant job. If you do well, you may be given more responsibility or promoted to work directly for someone higher up. How To Prepare For An Administrative Assistant Interview: Our 4 Best Tips. What kind of written test can be given for a post administrative assistant? Anonymous Interview Candidate. Knowing the questions to expect during an Administrative Assistant interview can help you prepare your answers and help you stand out as a strong candidate during the interview. By signing up you are agreeing to receive emails according to our privacy policy. We'd love to show you the jobs we have that match your interests. What type of work schedule would you consider? The more specific you can be about the hours and days you want to work, the better. Please help us continue to provide you with our trusted how-to guides and videos for free by whitelisting wikiHow on your ad blocker. Scheduling and recording appointments; preparing documents like interoffice and memorandum letters and e mails, etc. “I’ve been working as an administrative assistant for three years. Feel free to include comments on further questions/ideas you might have.XYZ Company customer and revenue data reportCompany A, 100 employees, customer for 10 years Company B, 20 employees, customer for 1 year Company C, unknown, customer for 5 years Tech Industry, five companies, $300,000 revenue Retail Industry, eight companies, $1M reven… Greet the interviewer and let her take it from there. This article has been viewed 175,673 times. So besides talking about the specific job-related skills the employer may already know about, this question offers an opportunity to talk about soft or intangible skills like optimism, self-confidence, and trainability. Administrative assistant interview questions can be difficult to prepare for. Intent: You’ll likely be in front of a computer for the … Just take a few seconds to let us know what you're looking for! Is your kid begging for a dog? Possible answer: If you have expertise or familiarity with time management tools that have helped you in the past, describe your experience now. FlexJobs is a subscription service for job seekers that features flexible and remote jobs. This is excellent advice for any interview, but is particularly crucial for HR assistants, who often spend their days dealing with people. The application process can be extremely time-consuming, so when you finally land an interview, it’s normal to stress about providing the best possible answers to common interview questions. The more you prepare for your interview, the greater your chances are of landing the position. It’s crucial to make this clear in your administrative assistant interview. Possible answer: Be specific. Administrative Assistant Interview. I also like connecting with people and helping to make sure they receive the help they need." Average Interview. Choose as many as you'd like. I am genuinely interested in this opportunity, as I am sure that my organizational skills and my past experience in office management would make me a great addition to your team. Studying up in advance on the kinds of questions that may come up can help you shine and ace your administrative assistant interview. Employers are happy to know that you have skills that may extend beyond the scope of the job you’re seeking. Possible answer: Talk specifically about how you’ve communicated in the past with supervisors and team members to prioritize and determine which tasks are most important. It is important to have a … Browse our openings today! wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. 5 Essential Steps in Preparing for an Administrative or Executive Assistant Interview There are many administrative and executive support professionals out there who can recite their set of skills at the drop of a hat, but it’s important to keep in mind that some interviews may ask more of you. While you should always be prepared for common job interview questions , there are assistant-specific questions that you’ll want to make sure you have practiced before hand. wikiHow is where trusted research and expert knowledge come together. Begin by knowing yourself and the demands of the position; then ask questions that focus on the hard and soft skills needed to do the job: Hard-Skills Interviewing Tips To generate a list of interview questions for an administrative assistant, ask your current administrative assistant to write down each task they do … "Because it's a challenging job and I like working under pressure. Apart from duties such as maintaining files, they also conduct research and draft legal documents. Q. Build My Resume. Describe your computer experience including applications used (MS Word, Excel, etc. Employers value administrative professionals who not only manage their own time well, but also help others meet deadlines and priorities. What have you done in the last year to develop your knowledge for this profession? Mention any responsibilities you were given in past jobs because of your strength in a specific area, like written communication or dealing with the public. Be sure to begin preparing for interviews well before their scheduled dates, so that you are ready to put your best foot forward when the big day comes. Legal assistants typically work in law offices and firms. Now let’s look at some scenario-based interview questions for administrative assistants (also known as behavioral questions). Getting things done on schedule and helping your supervisor or team members stay on track are common specifications for administrative assistants. Ignore the unfavorable persons. TIP #1 – Working in the National Health Service (NHS) within an admin position requires an ability to be organised, being able to plan your work effectively and also multi-task.Before you attend the interview, have specific examples for how you have already achieved each of these important skills. 5 Administrative Assistant Interview Questions & Answers. ", How to Prepare for an Administrative Assistant Interview, https://www.indeed.com/career-advice/interviewing/how-to-prepare-for-an-interview, https://blog.execu-search.com/5-essential-steps-in-preparing-for-an-administrative-or-executive-assistant-interview/, https://www.forbes.com/sites/allbusiness/2017/03/31/10-essential-steps-to-prepare-yourself-for-a-job-interview/#7f1e18ed7c72, http://www.job-interview-site.com/administrative-assistant-interview-questions-answers.html, http://www.best-job-interview.com/administrative-assistant-interview-questions.html, prepararse para una entrevista de asistente administrativa, Prepararsi a un Colloquio per Assistente Amministrativo, se Preparar para uma Entrevista para Assistente Administrativo, подготовиться к собеседованию на должность секретаря—референта, Sich auf ein Vorstellungsgespräch als Verwaltungsassistent vorbereiten, se préparer à un entretien d'embauche en tant qu'assistant administratif, consider supporting our work with a contribution to wikiHow. It’s always best to be clear up front if you’re looking for a part-time schedule, work-from-home flexibility, an alternate schedule option, or some other iteration of flexible work. Sample answer to the interview question, ‘Tell Me About Yourself’ As you can tell from my CV, I have been in Administrative roles for 5 years now. What are disadvantages and advantages of being an administrative assistant? If you saved or earned a company $2,000, share that number! This question is related to queries about time management, but it goes more specifically to your judgement when it comes to prioritizing work. In this case, 93% of readers who voted found the article helpful, earning it our reader-approved status. Last Updated: February 29, 2020 Exercise: Organize the following data in any way you see appropriate. ), word processing, database and spreadsheet skills. Legal Assistant Interview Questions. Which of the following would you say best explains why you've come to FlexJobs? Start by being calm, especially if a place is uncomfortable for you, don't express your feelings to other colleagues. Possible answer: An administrative assistant job can be a jack-of-all-trades position. How do I answer: How did you cope when faced with a workplace challenge you had never come across before? Behavioral Administrative Assistant Interview Questions. She will start asking questions for you to answer. If you’re interviewing for an administrative assistant role that requires you to work for multiple people, or for a team, multitasking will be central to the job. Interview Tests. I applied online. Here are several common administrative assistant interview questions and sample answers so you can feel confident about your face-to-face meeting. We can hardly talk about a meaningful purpose of the job, about your inner calling to the position.Such an answer will work well in teaching, or in social work interviews, but not in the interview … You will need to use a variety of computer software and office equipment as an administrative assistant. Give some thought to how to frame a response, highlighting specific experiences and successes from previous jobs. Learn more about common questions and responses. Here are 5 of our best tips to make sure you are ready for your next administrative assistant interview: 1. Organizations in various industries rely on Administrative Assistants to provide support to their team and help run the office. Great tips, thank you! Possible answer: Avoid giving an answer that says “I’m good at this, but not good at that.” Instead, talk factually about a communications-based task you did well—a report or a presentation before a group, for example. I also help prepare correspondence, presentations and reports. Approved. By using our site, you agree to our. No Offer. Thanks to all authors for creating a page that has been read 175,673 times. As an administrative assistant, you may be asked to handle confidential information. However, if your efforts only saved or earned $50, you might want to let the hiring manager imagination take that one and skip that detail. They have both an administrative and legal role. Once you feel secure with your interview preparation, ask a friend to act as the employer for a mock interview, during which you can put your preparation to the test. Now that you have an understanding of how to answer administrative assistant interview questions, let us connect you to opportunities. I interviewed at Amazon. Time management is very important. This is one of the administrative assistant interview questions that gives you an opportunity to express your desire for work flexibility. 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